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Best productivity apps guarantee best working environment! Have you ever thought how much time do you waste on typing and clicking, organizing files, and trying to find the date? It’s time to put your laptop to work with this list of 15 best productivity apps for Mac.
How can you combine your personal to-do lists and task lists with your team’s agenda? The OmniFocus Web Add-On Subscriptions exist for customers who already own a standalone app, but wish to add web access. ⚠️ An existing license for OmniFocus for Mac or iOS is required for the Web app.
- This light can harm the eyes, make you feel tired, and disrupt your sleeping patterns. Therefore, using this app can boost your productivity, as well as your health. This is a great task management app with an intuitive interface that lets Mac users schedule events, tag your tasks, and automate specific features.
- When it comes to the best productivity app for mac users in 2020, the Todoist app is among the highest revered app available for mac devices.It is a note-taking and organized app that can keep you.
Best Mac Productivity Apps
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Sometimes you don’t need full-screen apps with lots of features to improve your productivity. Instead, have a look at these small tools that do one-two things and make your life easier.
1. Krisp
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Krisp is an easy-to-use but powerful app that recognizes your voice and separates it from extraneous noise next to you, leaving only your clean voice. It’s one of the best productivity apps for Mac that can help you to have better conference calls. You can work from any place that’s convenient for you and don’t worry about the crying baby or airport announcement in the background. Krisp also launched on Appsumo Deals.
2. Magnet
To be productive means having an organized workplace. Magnet app does exactly that – organizes the space on your desktop. This small app allows you to drag windows to show two, three, or four apps side-by-side.
Having multiple windows side by side eliminates the neebad for app switching and enhances your multitasking. Organize your workspace and seamlessly copy the text from one window and paste it into the second one. You can also customize the shortcuts for the app for maximum efficiency.
Price: $1.19
3. Itsycal
Have you ever wondered why your Mac doesn’t show full date on menubar? We have. While we don’t know the exact reason why Mac doesn’t support this function natively, we’ve found a good solution with this nice productivity app.
Itsycal adds a small calendar on your menubar. With it you can always have a brief glance at the whole month, week, your day and even appointments. It integrates with your macOS calendar and reminders, and you can modify the appearance if you wish too.
Price: Free
4. Flux
Sometimes you have to work during night or in place with bad lighting. For these situations use Flux – productivity app for Mac that changes the brightness and color temperature of your display. It matches them with the time of the day, so you call work better and feel less tired.
Price: Free
5. SelfControl
If you can’t resist the urge to check your Facebook, Twitter or any other website you stick for hours – this tool is for you. SelfControl app helps us to save us from meaningless waste of time of these websites.
Simply add the websites which distract you from your work, set the timer and turn it on. The app will block the mentioned sites for the specified time.
The best part is that even if you reboot your Mac, you can’t turn off the application until the timer’s up. So if your “selfcontrol” is not enough, use this small tool to be more productive with your time.
Price: Free
Best Mac Productivity Apps – Useful Tools
1. OmniFocus 3
This productivity app is all about managing your tasks. OmniFocus has a clean interface and every feature you need to get stuff done. And its sleek design is simply a perfect match for your Mac.
Add all your projects, to-do lists into OmniFocus and track all details like dates, notes, files attachments. Also you can easily synchronize between your iPhone or iPad. Free up your mind from storing all your tasks and enemies of every good conference call.
2. Bear
One of mac productivity apps in this list is called Bear. It’s a beautiful and flexible note-taking app. It has all functions that you’ve wished the pre-installed Notes on Mac would had.
With Bear it’s super easy to jot down your notes on the go. Write prose and outlines, create to-do lists and reminders for yourself, and many more. The best part is that many functions of Bear are free and you can enjoy all the perks without spending much.
Price: Free ($1.49 monthly)
3. CleanMyMac X
CleanMyMac is a lifesaver for your Mac. It combines many optimization tools in single app. Monitor the performance, remove malware and clean up your macOS.
This is a must-have app for any Mac user if you want your device to be healthy. And you want it, right?
Price: One year subscription costs $49.95
4. Alfred
Alfred brings productivity to your fingerprints! This app for macOS boosts your efficiency by helping you search your computer and web with great speed.
You can use Alfred for multiple things. It allows you to open things, search for things, define and time them, easily calculate things and expand tests, contact people and manage clipboard and so much more. Definitely give Alfred a try and experience its possibilities.
Price: Free
5. 1Password
Have you ever forgotten your password? Now you really forget your passwords as 1Password will remember all of them for you. Using 1Password is super simple: just save your passwords and login to websites with a single click.
Besides, if you often have a hard time thinking of new and unique passwords – worry no more. 1Passwords has your back and it will create a strong password instead of you and sync between your devices.
Price: $2.99 monthly
Best Mac productivity apps – Utilities
1. Bartender 3
Have you ever wanted to organize the apps on menu bar? Now you can!
With Bartender 2 you can easily rearrange apps on your menu bar, hide them and even move to separate Bartender Bar. Give it a try and find out multiple variations of your menu bar.
Price: $15
2. AppCleaner
This small productivity app allows you to safely uninstall unwanted apps from your computer. As you know any time you install an application dozens of files are distributed throughout your System. Besides taking up much space, they leave traces which are hard to find with custom tools.
That’s why you need AppCleaner to clean up the mess and delete all traces of unwanted apps from your device.
Price: Free
3. Things
You definitely have a lot of things, right? Add one more “thing” to your list – Things app. This is a small and easy-to-use task manager which makes you truly productive.
If you’re tired of all big apps with dozens of features (most of which you don’t need), then Things is your choice. Give it a try!
Price: $49.99
4. MalwareBytes
Don’t believe people who say that you don’t need a anti-malware program on your Mac. While, there might not be a need for heavy-weight and cumbersome applications, Malware Bytes is all you need.
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Malwarebytes Anti-Malware scans your computer, finds and removes code that lowers system performance or destroys your system. If your Mac is running slow and annoying adware and pop-ups keep coming, definitely install this app and revive your Mac.
Price: Free
5. Gemini 2
Sometimes you can’t find the exact file you need, but often times it turns out you have multiples of the same file. Finding and removing every duplicate file seems like a redundant task. That’s what Gemini is for!
Forget about the problem of duplicate files with Gemini. It spots duplicates and similar files, sees how they’re different and deletes the ones you don’t need. Gemini is smart and it learns all the time to improve the process. Sounds amazing, right? Get yourself mac productivity apps like Gemini and free up tons of space on your Mac.
Price: Free
Mac Productivity Apps Bonus: Email Analytics
This app is one of those mac productivity apps that will help you keep in track of and visualize your team’s email activity. It is private and secure and will let you to monitor and measure the email productivity of your team and other employees.
Email Analytics provides an opportunity to segment the teams which you need to monitor, and compare their analytics data to rule out the top performing members. You can see the analytics in real-time and the reports are updated frequently to ensure you get the most precise results.
This is great for boosting your and your team’s productivity in the long run, so give it a try on your Mac. There’s a 14 day trial after which you will have to pay $15 per mailbox a month.
By now you should already have your Mac ready to took off and allow you to be your most productive self. Let us know in the comments which Mac app is your favorite!
I’ve been reviewing my apps on my MacBook Air to get a sense of what apps feed – and fuel – my productivity more than others. Some talk to each other seamlessly, others sync across platforms, some do both of those things, and others simply do things on their own that help in their own way. You’ll also notice that some could be used for something that I’ve tasked to another app.
Here we go…
Here we go…
Postbox
My email app of choice works well with TextExpander, talks to Evernote (which is where I put note-based emails), and thanks to a right-click action when necessary, can send things to OmniFocus as needed. While Mail.app could do two of the three things listed above, it’s that Evernote integration that makes it unique in my workflow. (And Postbox has its own built-in features that save me time, which shouldn’t be discounted.)
TextExpander
This app speeds up communication more than anything else. Back when I worked for Lifehack I used it extensively for emails, I use it for quickly creating custom emails that I’m using for The Front Nine, and there are some regular snippets I use for certain repetitive text that crop up from time to time. I’ve saved over 30 hours with the app – and if I was still with Lifehack I’m sure that number would be much higher.
Evernote
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While I don’t use it for much beyond keeping notes – as opposed to what I tried to do late last year – I am actually using it more for notes since my experiment. Sharing notebooks with my wife and pal/colleague Michael Schechter (we used it as recently as this week to prepare for this week’s episode of Mikes on Mics featuring Jonathan Coulton), research for blog posts and other posts that I can keep locally stored, and much more. Now that I’ve decided that Evernote is my notetaking app of choice, it is getting used more often. A lot more often. (Again, if you’re having trouble wrapping your head around what Evernote can do for you, pick up Brett Kelly’s excellent Evernote Essentials.)
Alfred
I switched to Alfred from LaunchBar recently, and the interface has won me over. I’m still tapping into all that it can do for me, but having a quick launcher like Alfred in my arsenal is an absolute. You should make it one as well.
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OmniFocus
The center of my productivity workflow, OmniFocus has a lot of power under the hood. It is where my day begins and ends – and is the one I use most across multiple platforms. Since I installed Shawn Blanc’s OopsieFocus (and also since CM Smith created the Productivityist.com OmniFocus themes), I’ve been using it more and more on my MacBook Air. The thing about OmniFocus is that you can make it work in a way for you that is as simple as you’d like but iti s powerful enough to give you all you’ll ever need in an individual task management solution. And there’s no time like now to give it a try, because you can give OmniFocus on Mac a go while we wait for the arrival of OmniFocus 2. Not to mention that there is a wealth of resources both online (like Kourosh Dini’s excellent book Creating Flow with OmniFocus, Sven Fechner’s stellar site SimplicityBliss, and Asian Efficiency’s recently-released OmniFocus Premium Posts package) and offline (like The OmniFocus Setup taking place later this month in San Francisco). You really can’t go wrong with OmniFocus.
Asana/Flow
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Asana is the app I use for collaborative task management. Its barrier to entry is low for those who don’t traditionally use a task manager (read: it’s free for teams less than 30 in number) and it does allow the work to get done between myself and the few clients I have in a more efficient and effective way. That said, there is another collaborative task management app that I enjoy using more – and that’s Flow. The interface is aligned with that of OmniFocus, its web clipper is fantastic, and it just looks as good as it works. The only reason I don’t use it more is that it’s difficult to convince others to pay for it (it’s $9.99 per month or $99 per year). I use Asana out of necessity at this point – and I like a lot about it. But I use Flow because I enjoy using it – which is the ideal scenario when choosing apps for a productivity workflow.
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Fantastical
I’ve always been torn between Fantastical and QuickCal. Admittedly, I’m not as torn as I am with Asana and Flow, because I’ve been actively using Fantastical for a long time. I don’t use the iOS version (I’ve got another app of choice there), but the natural language entry is what makes it the winner on my Mac.
Neat
I know a lot of folks that use the ScanSnap coupled with Evernote or have a Doxie as their paperless tool of choice, but I’ve become a big fan of Neat over the last year. I got my first good look at their line of products at last year’s Macworld/iWorld (and have a NeatDesk scanner), and with the arrival of NeatMobile and their cloud services, I have found my paperless product line of choice – bar none. (The fact that I can categorize receipts to comply with Canadian accounting practices makes it all the better in my books.)
These apps are the ones I’ve incorporated in my productivity workflow on my Mac – and don’t really include apps that are part of my writing workflow (although you could make a case that Evernote crosses over both plains). When you look at something like my writing workflow – or my podcast production workflow – you’ll find there are far less apps that come into play.
There are other apps that I use from time to time that also add some juice to my productivity (and others, like Keyboard Maestro, that I need to incorporate more). However, the ones I am using now elevate things to a level that not only lets me get the right things done – but also lets me get them done better.
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